By Aparna Mishra | 2/24/2016 | Industry Software Solutions

HVAC Software

To run an HVAC business, owners have to juggle numerous tasks, managing their technicians and dealing with all the paperwork. To keep on top of everything and manage your operations smoothly opt for HVAC software. It offers you components that will take care of all your business needs.

While HVAC software offers you a number of features, these features are not stand alone in the system. They are all interconnected so you don’t have re-enter data in the system. Further, most HVAC software packages are designed to be user friendly so that your staff training time on the system is minimized and there is not much of technical expertise required to work with the software.   

Starting with generating estimates for jobs you can turn this into work orders. Keeping with it, you can then convert these work orders into invoices. You have a seamless process of managing your work orders. Let the software help you in scheduling your technicians by matching the jobs to the technicians’ skill sets. The software lets you dispatch technicians for emergency or any unscheduled jobs as well.

The nature of your business is such that you would have your workforce out on the field most of the time. And HVAC software packages ensure that you are able to access the software from any place where you have access to the internet. You can make any changes that you need to make like rescheduling a technician or changing an invoice even from the comforts of your home or while you are traveling.  

Further, the software is also available as mobile app that lets your technicians access work orders, capture customers’ signatures, and they can also take photos on the job and upload it instantly. This eliminates the use of paper and filing and saves you both time and money. The app also allows the technicians to sign in and sign out. The data captured can be used to track time and process payroll.  

Your technicians are able to access the work order forms on their tablets and are able to review orders preventing errors from taking place. The software offers you to customize fields which makes record keeping easier for you. Any updates that you make to your schedule and dispatch order will be updated live. Also any changes you make to the services in your work order is changed immediately. This means your technicians are able to see any changes made to the work orders.  

While you ensure that you provide excellent customer service and work efficiently you also need to collect your payments on time.  Again the mobile apps comes in handy for collection of payments onsite with the help of mobile billing. Collect payment on your mobile devices like Android, iPhone or iPad.

The HVAC software packages also offers integration with accounting packages such as QuickBooks which makes managing your books easy.  With this integration your invoicing and payments are synced in real time so as soon as you update the payment information or any other information everybody is able to see the changes.  The integration also takes out the need for double entry for your accountants as invoices and payments data is directly exported in the accounting system.

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