By Aparna Mishra | 12/24/2015 | Industry Software Solutions

Membership Software

For clubs, associations, non-profit organizations, registered charities and all other membership organizations, maintaining their membership database can be a challenge that can be surmounted with the help of membership software.  At the very basic level, this software maintains and updates the records of the members, communicates with the members and helps in updating membership records.  

You may be an organization with less than 50 members or you may be an organization with more than 5000 members, membership software packages provides solutions to suit your needs.  One of the things most membership organizations need is the most updated membership database. You would want to enter information for new members as well as would want to know those coming up for renewal.  With the help of membership software these routine tasks become easier.  

Generate membership reports that gives you expiration and renewal information and you can upload information readily on the database. These reports also include information such as effectiveness of membership drive via events.  Most membership software solutions are customizable and you can display the information in whichever way you want to when you search the database.  

Further, users can also update their information on secured, password protected database. You can choose who will have access to the database and the level of access, i.e. some users may only have access to update their information, while others may have full access to the database (for example, can delete members).  

Exclusively for your members you can allow them access to pay their membership fees online which then automatically updates the membership database. For those looking to apply for membership, they too can do so online. Promotion and registration for events too can be done with the help of membership software. You can display event calendar with events categorization as well as have the option to set events as recurring.  

Members only restricted access allows members to check out the events calendar, can interact with other members on forums, can check out web pages and any other information that might be of interest to them.  Create community engagement forums, allow members to interact with others like how they do on other social media platforms, post pictures, and connect with other members. You can also post messages on this platform for your members.

The process of membership registration is fully automated with the help of membership software. Members receive automated alerts when their membership is up for renewal, they can pay their dues online and receive receipts for the same, you can also send personalized emails to remind members of deadlines for payments and you can also approve members through online verification process.  

Communicate with your members with personalized emails and newsletters with targeted content.  You can also set a schedule to send your emails at a set time and date. Also track how your emails are performing through detailed reports that includes: emails opened, bounced, and other message history. You also get the automated option of ‘unsubscribe’ for your members to comply with regulations.

Accounting is an important aspect for membership organizations who regularly collects fees and other dues. Most membership software solution providers are integrated with various accounting packages. This means that all your accounting needs are taken care of by membership software solutions.  You can accept your payments online via credit cards and e-checks. All membership software packages ensure that all online payments meet highest security standards.

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